Privacy Policy
Pursuant to Art. 13 of Legislative Decree no. 196 of June 30, 2003 (Italian Privacy Code) & Art. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data.
In compliance with the provisions pursuant to and for the purposes of Art. 13 of Regulation (EU) 2016/679, HOTEL ROMA s.r.l., with registered office in Bologna, via D’Azeglio n.9, in its capacity as Data Controller, hereby informs users on the purposes and methods of processing the personal data collected, their scope of communication and dissemination, as well as the nature of their provision.
HOTEL ROMA SRL (hereinafter referred to as "the Company"), has developed this Privacy Policy in order to describe the management methods of the website relating to HOTEL ROMA, of which it is the sole operator, with website address https://www.c-eraunavolta.it/, with reference to the processing of personal data of the users/visitors who consult it. This information notice is provided pursuant to Art. 13 of EU Regulation no. 679/2016 – European General Data Protection Regulation (hereinafter also referred to as "the Regulation") – to those who connect to the Company's corporate website and use the related web services starting from the address https://www.c-eraunavolta.it/. The information notice is provided solely for the aforementioned website and not for any other websites that the user may consult via specific links. This privacy policy constitutes an integral part of our website and the services we offer. Access to the website, its use, and the purchase of services on the website are based on the assumption that this Privacy Policy has been read and understood. If you do not agree with this Privacy Policy, we kindly ask you not to use our website. The Company may modify or simply update, in whole or in part, this Privacy Policy. Any modification or update to the Privacy Policy will be available to all users in the Privacy section of the website as soon as the updates are active and will become binding as soon as they are published on the website in this section. If the User does not intend to accept such changes, they may discontinue using our website. Continued use of our website, products, and services following the publication of the aforementioned changes and/or updates will be deemed as acceptance of the modifications and acknowledgment of the binding nature of the new terms and conditions. The website https://www.c-eraunavolta.it/ is owned by the Company and is entirely managed by it.
1. Purpose of the Privacy and Cookie Policy
The Privacy and Cookie Policy is a detailed disclosure intended to make users (the "Users") visiting this website (the "Website") aware of the processing activities concerning their personal data (the "Personal Data"), with particular reference to the types of Personal Data collected, the Data Controller, the purposes for which the Personal Data are collected, and the main safeguards established to protect Users' rights. Furthermore, this document specifies the types of cookies (the "Cookies") used by the Website or by third parties, the purposes of cookie usage, and the methods for disabling them by Users who do not consent to their use. Users must carefully review the information contained in the Privacy and Cookie Policy and, should they substantially disagree with its provisions, are invited to promptly discontinue access to the Website. Continued browsing implies consent to the indications and requirements of this Privacy and Cookie Policy. As further illustrated below, the use, communication, and dissemination of Personal Data by the Website or third parties based on legal provisions remain unaffected.
2. Personal Data Collected and Processed by the Website. Purposes.
Browsing the Website or using services on the Website implies the necessary collection and processing of Personal Data belonging to the Users by the Website.
Specifically, when Users visit the Website, multiple pieces of information regarding the interaction with the User's device are collected: by way of example, the IP address used for the connection, various information relating to the browser, the operating system, and the type of device used by the User, the indication of the pages visited on the Website, searches performed on the Website, and similar information. As can be understood, this involves Data strictly necessary for browsing, or to make it more functional, especially in an era of increasingly responsive design.
In addition, the communication of Personal Data by the User is expressly required when they intend to register on the Website and/or complete a purchase order for services. This involves Personal Data necessary or useful for the performance of administrative-accounting functions by the Website. Requests for Personal Data, whose communication is mandatory or optional, are indicated from time to time.
The User is also expressly asked to provide or withhold consent for the use of Data for communications of various kinds, by the Website or third parties, which fall outside the scope of the registration procedure on the Website or the use of services: this is the case, for example, for newsletter subscriptions or participation in events.
The Website may carry out, directly or indirectly, checks on the tools for the purpose of preventing fraudulent activities applicable from time to time.
Refusal to consent to the processing of Personal Data for purposes not strictly necessary for the operation of the Website, the completion of purchase procedures, or the use of services provided by it will not result in any significant consequence.
Personal Data are stored and processed in a manner and for a duration that are appropriate in relation to the purposes for which they were collected and subsequently processed.
3. Data Disposal and Staff Operations
Once the service is completed, all personal data will be destroyed in accordance with this Privacy Policy, unless otherwise requested by authorities, required by law for retention, or unless otherwise indicated in specific sections of the website.
Registered users will be visible when online and as authors of any content posted on the website (e.g., comments on venues), etc.
Personal data may be processed, within the limits and in the manners set forth in this statement, by employees and collaborators of the Company designated as persons in charge of processing or processors, who will receive adequate operational instructions and will operate under the direct authority of the data controller. The Data Processor is the pro tempore Information Security Manager domiciled at the Company. An updated list of all processors/persons in charge of processing appointed by the controller can be requested from the controller or the processor by writing to the following email address: info@hotelroma.biz
4. Who is the Data Controller
The Data Controller of the Personal Data (the "Controller") collected and processed by the Website is HOTEL ROMA s.r.l., with registered office in Bologna, via D’Azeglio n.9. Email address for any communication relating to the Privacy and Cookie Policy: info@hotelroma.biz
5. Internal Processing
The processing of Personal Data takes place within the corporate structure of the Controller. Consequently, the Personal Data collected for the purposes indicated in the Privacy and Cookie Policy are processed by personnel in charge of the processing in the performance of their duties under the direct authority of the Controller.
6. To Which Additional Entities Personal Data are Communicated
The Controller communicates part of the Users' Personal Data to entities involved in the execution of the requested activities, such as – by way of example – customer service management companies and email service providers.
It is also possible that information may be communicated to companies connected to or controlled by the Controller, or to third parties in the event of extraordinary corporate transactions, in compliance with applicable legislation.
The communication or dissemination of Personal Data remains unaffected where required, in accordance with the law, by police forces, judicial authorities, information and security bodies, or other public entities for purposes of State defense or security, or for the prevention, detection, or suppression of administrative or criminal offenses, and in any case when the communication or dissemination of Personal Data is mandated by law.
Transfer of Data Abroad
Your personal data will not be communicated to other entities based in non-European Third Countries.
Data Retention Periods
The data provided will be stored in our computerized and paper archives within the limits provided by current laws and regulations in force.
7. Rights of Users in Relation to Personal Data
The data subject may assert their rights as expressed by Articles 15 to 22 of Regulation (EU) 2016/679, by contacting the controller or the processors in charge of specific processing directly at the email address: info@hotelroma.biz
In particular, the data subject can obtain confirmation of the existence or non-existence of personal data concerning them, even if not yet registered, and their communication in an intelligible form.
The data subject has the right to obtain indication of:
the origin of the personal data;
the purposes and methods of the processing;
the logic applied in case of processing carried out with the aid of electronic instruments;
the identification details of the controller, processors, and the designated representative pursuant to Article 5, paragraph 2;
the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of them in their capacity as designated representative in the territory of the State, processors, or persons in charge.
The data subject has the right to obtain:
the updating, rectification or, when interested, integration of data;
the erasure, transformation into anonymous form, or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the data were collected or subsequently processed;
certification that the operations referred to in letters a) and b) have been brought to the attention, also as regards their content, of those to whom the data were communicated or disseminated, except in the case where this requirement proves impossible or involves a manifest disproportion of means compared to the protected right.
The data subject has the right to object, in whole or in part:
for legitimate reasons, to the processing of personal data concerning them, even if pertinent to the purpose of the collection;
to the processing of personal data concerning them for the purpose of sending advertising materials or direct selling or for carrying out market research or commercial communication.
Where applicable, the data subject also has the rights referred to in Articles 16-21 of the GDPR (Right to rectification, right to be forgotten, right to restriction of processing, right to data portability, right to object), as well as the right to lodge a complaint with the Supervisory Authority (Garante).
This Privacy and Cookie Policy is subject to constant modifications and updates. The version published on the Website from time to time is the only one to be considered valid and effective at that moment. It is recommended to visit the Privacy and Cookie Policy periodically to check for any updates.
8. Security Measures
The Website adopts appropriate security measures, as provided for by Art. 32 of EU Regulation 2016/679, required by applicable legislation to ensure the protection of Users' Personal Data. In particular, measures for computer authentication, where necessary, procedures for managing authentication credentials, authorization systems, procedures for backing up data, and restoration of data and system availability are adopted, by way of example. Furthermore, personal and identifying Data are used only where necessary with respect to the purposes for which they were collected and subsequently processed.
9. The Company protects personal data through the application of internationally recognized security levels, as well as through security procedures that protect personal data:
from unauthorized access
from improper use or disclosure thereof
from unauthorized modification
from accidental loss or destruction, or caused by an unlawful act
"BOOK NOW" SECTION
This section allows the user to proceed directly with a binding reservation on the website. The transmission of the following personal data of the user is required: name, surname, email, telephone, address, country, city, province, postal code, credit card details. Acceptance of the Privacy Policy is an indispensable requirement for using the service in question. The Company sends confirmation of the reservation via email to the address indicated by the user.
"CONTACTS" SECTION
The contact section allows the user, through the specific form provided, to send the Company a personal message in order to obtain a reply from the same. The following personal data are requested: name, email, and any other data mentioned in the "Subject" and/or "Message Text" section. Acceptance of the Company's Privacy Policy is an indispensable requirement for using the service in question.
DATA PROVIDED VOLUNTARILY BY USERS/VISITORS
If users/visitors, connecting to this website, send their personal data to access certain services (e.g., contact form), or to make requests via email, this entails the acquisition by the Company of the sender's address and/or any other personal data that will be processed exclusively for the purposes indicated in this statement. Your data will be processed for purposes related to fulfilling your specific requests, contractual, tax, and accounting obligations, billing history, litigation, and credit protection, and compliance with obligations under applicable laws.
Website visitors may provide their data to:
subscribe to the newsletter
be contacted for information requests about the services provided
participate in initiatives promoted on this website
make purchases/reservations regarding the products marketed on the website
express their interest in a working relationship with the Company and/or reply to a job advertisement
contact the Company through the specific form provided
check room availability for a specific period and number of people
book a stay at the facility directly on the website
14. MINORS
The website https://www.c-eraunavolta.it/ is not intended for use by minors, who are not authorized to make reservations through the listed websites. We understand the importance of protecting information intended for minors, especially in an online environment, and therefore we do not knowingly collect or maintain personal data relating to minors.
16. What Cookies Are
Cookies are small text strings (the "Cookies") that the Website sends to the User's device, where they are stored, for various purposes.
Some types of Cookies are functional exclusively to allow navigation on the Website or to utilize its basic features, as in the case of navigation or session Cookies, or functionality Cookies, which allow the User to navigate according to a series of selected criteria, such as preferred language or products selected for purchase. These are defined as "technical" Cookies.
Disabling technical Cookies may limit the ability to use the Website and enjoy the features and services present on the Website itself.
There are also so-called "profiling" Cookies, adopted for profiling purposes through the processing of Users' Personal Data. The prior consent of the User is required for the use of such Cookies. The profiling Cookies adopted by the Website are indicated below.
The Website uses Cookies that do not allow any type of control over the User's device, do not install programs on the User's device, and cannot harm the latter's device in any way. The Website has no access to or control over cookies and other tracking technologies used by third-party sites accessible from the Website and cannot, for obvious reasons, guarantee compliance by third-party sites with privacy and cookie legislation.
17. Which Cookies are Used by the Website
Below is the detailed list of Cookies included in the Website, which can be individually disabled:
Functionality cookies, which allow you to navigate best on the https://www.c-eraunavolta.it/ website, based on criteria and options already selected (such as, for example, the preferred language, so as not to have to select this option at each access, or reservations, so as to store them in the virtual cart until the next access to the site).
Third-party cookies, used by partners of HOTEL ROMA s.r.l. in order to present you with advertising banners when you are on other sites. While you browse https://www.c-eraunavolta.it/, these cookies are also used to show you information that might interest you or similar to what you have previously viewed, based on your browsing history. The use of these cookies does not imply the processing of personal data but can allow connection to your computer or other devices and track saved data: these cookies connect to the browser installed on your computer or other devices used during navigation.
Profiling cookies, aimed at creating profiles relating to the user and used to send advertising messages in line with the preferences expressed by the user while browsing the web. On our site, there are third-party cookies that access user data exclusively at an aggregate level. Below are the links to the privacy policies and related consent forms of such third parties, which may change periodically and which it is therefore recommended to consult over time, where more detailed information is available:
http://www.google.com/intl/en/policies/technologies/ads/
http://www.google.com/intl/en/policies/privacy/
http://www.google.com/intl/it/policies/technologies/ads/
http://www.google.com/intl/it/policies/privacy/
http://legal.yandex.com/privacy/
https://www.adroll.com/about/privacy
http://www.criteo.com/privacy/
https://twitter.com/privacy?lang=it
https://support.twitter.com/articles/20170514-twitters-use-of-cookies-and-similar-technologies#
https://www.youtube.com/static?template=privacy_guidelines
https://www.linkedin.com/legal/privacy-policy
https://www.linkedin.com/legal/cookie_policy
https://www.facebook.com/help/cookies/?ref=sitefooter
18. How to Disable Cookies
As a rule, major browsers allow you to control and disable Cookies through the settings area. Below are the instructions to disable cookies in the settings of some of the main browsers:
Chrome: https://support.google.com/chrome/answer/95647?hl=it
Explorer: http://windows.microsoft.com/it-it/windows7/block-enable-or-allow-cookies
Firefox: https://support.mozilla.org/it/kb/Attivare%20e%20disattivare%20i%20cookie
Safari: http://support.apple.com/kb/HT1677?viewlocale=it_IT
Please note that disabling technical Cookies may preclude or impair the use of the Website. For more information, you can visit: http://www.allaboutcookies.org or www.youronlinechoices.com.